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Introduction

Spreadsheets are great tools for number crunching. But if you have lots of data, for example on customers, staff, or your inventory, you may benefit from a more efficient data management tool. Here's why you ought to consider replacing spreadsheets with databases to assist your business to grow…

1. Centralised systems

If your business is growing and you have the staff to help you run it, keeping track of the increasing amount of data can be tricky. Good database systems can assist you to manage all of your business-critical data centrally, safely, and securely - whenever you would like it - to spice up your chances of success.

2. Better management of human resource (HR) matters

Using an HR database to manage staff records can save you time and money. It can streamline most of the HR tasks, automate routine jobs and speed up the processing of data such as staff hours, leave, benefits, payroll, etc. This can leave you a longer time to specialize in growing your business.

3. Managing customer data and relationships

If customers are the lifeblood of your business, then an honest customer relationship management (CRM) database should be at the guts of your growth plans. Full-featured CRM databases are usually powerful enough to store and process everything, from customer contact details, interaction history, and accounts, to new prospects, leads, and business opportunities. Some CRM systems can even help you run and track marketing campaigns, such as email newsletters.

4. Efficient inventory tracking

Managing your inventory well can occasionally desire a balancing act. It's easy to possess an excessive amount of - sitting on a shelf risking wastage, or insufficient - disappointing your customers and damaging your reputation. If you're tracking your inventory manually, it's also easy to miscount, make data entry errors, or misplace spreadsheets and notes. By using a listing tracking database, especially alongside electronic data interchange and barcode scanning, you'll avoid those risks and minimize lost sales while maximizing your opportunities for growth.

5. Planning for growth

Most business databases have some form of reporting capabilities - from analyzing input data and productivity tracking to anticipating future trends and customers' needs. If you're planning a strategy for growth, a robust database system can be your business' most valuable resource.

Conclusion

Database systems are very important to your business because they communicate information related to your sales transactions, product inventory, customer profiles, and marketing activities. Databases help to make your business stronger, raising your ability to increase your profits.